President - Kelly Brecht
email - email@example.com
phone - 816 - 500 - 1236
Treasurer - Ann Sutherland
email - firstname.lastname@example.org
phone - 636 - 578 - 5797
Silent Auction Coordinator - Mindy Heutinck
email - email@example.com
phone - 816 -588 - 6875
Vice President - Carrie Walsh
email - firstname.lastname@example.org
phone - 816-522-1434
Secretary - Claudia Howerton
email - email@example.com
phone - (816) 520-3194
Chili Dump Coordinator- Chandra Hollon
email - firstname.lastname@example.org
phone - 816-520-5043
Eagle Court Coordinator - Kelly Brecht
email - email@example.com
phone - 816 - 500 - 1236
Scholarship Coordinator- Tracy Foster
email - Tracyjo818@gmail.com
phone - 816-529-3549
Bartle Visitor Day Coodinator- Karen Trishcler
email - firstname.lastname@example.org
phone - 816 - 550 - 1269
Mother's Ribbons- Bonnie Harris
Mother’s Club Positions
PRESIDENT: --This can be a 1 or 2 person position. If you make it a co-president type of position, at least 1 person needs to be a registered adult with the troop and attend Committee meetings on behalf of Mothers Club and acts as the liaison between the troop and Mothers Club. These meetings are the 3rd Tuesday evening of each month at 7:00P. In addition the Mother’s club president has meetings once a quarter, unless otherwise needed and oversees the different committees within Mother’s Club. Makes announcements on behalf of Mothers Club as needed at Circle Up and sends out Mothers Club announcements through the Troop Google site. She also assists on committees that need extra help.
TREASURER: -- This position oversees the bank account, keeps track of both the regular account and the Leann Francis Memorial Scholarship account; acts as record keeper for Mothers Club events—keeps documentation of what we make on different fundraisers, what we spend on scholarships. Assists the President as needed.
- Chili Dump Coordinator: (1-2 people) – Annual December Court of Honor we have a Chili Dump ahead of time. People bring in chili and we dump it into 1 pot, mix it together, and serve it. We charge $5 for adults and $3 for kids and also have people bring in crackers, Fritos, sour cream, onions, cheese, and dessert and then we purchase the drinks (tea, lemonade, and water). This money we usually use to help with the IBEX pizza which we provide for the climbing campout each year. We have 1-2 people who send out signup sheets of bringing stuff and signing up to assist.
- Eagle Court Reception Coordinator (1-2 people) – Whenever a scout earns their Eagle they receive a special court of honor. This is done individually or with a group of boys and usually takes place on a weekend. They along with their parents plan the event and it’s a big deal! Mother’s club offers assistance with the Eagle Court of Honor Reception that precedes the ceremony. We work with the family and offer tablecloths for usage, help with set up of the reception, and serve cake/food/punch afterwards. We will also help them with cleanup of the reception afterwards. Depending on the size of the event and what they are having at the reception—this usually takes 4-6 mom’s to assist. The coordinators work with the Eagle Scout’s family to get the information and get the table cloths for use (the only thing we ask is they wash the table cloths before returning to us). They request and secure volunteers of other moms to assist with the reception and take the lead on the reception or assign someone to take the lead in their absence.
- Mother’s Ribbon Maker – (1 person). We give new Scout Moms a Mother’s Ribbon at their son’s first rank advancement to pin on your mother’s pins. This is different than the one we sell. This is a great opportunity to help out if you are crafty and want to do something at your leisure. Mothers Club will reimburse for the supplies.
- Scholarship Committee – (2-3 people) our money with Mothers Club is spent mainly on the boys. We offer various scholarship opportunities for them to earn money for their Scout account to help with camping, high adventures, spending money at camp and so forth. Always looking for new ideas to give boys the opportunity to earn these. In the past we’ve done camporee participation scholarships, essays for camp scholarships, pancake sales scholarships—for selling the most, popcorn sales scholarships. If the boy quits scouts before it’s awarded they do not get the scholarship. We also have the Leann Francis Annual $100 Memorial Scholarship and funds set aside in our account specifically for this. This is a 14 year old and above life scout that exemplars his scout skills outside of the scout realm and in the church, community, and school—nominated by an adult leader. Awarded at the December Court of Honor.
- Scout Closet – 1 person coordinates and houses this. Donations are made to the scout closet—Boy Scout uniform attire, Adult Scout attire, and camping/scouting related equipment. No Cub Scout stuff. They can purchase items for $5 or donate something and trade it for something else. Some of the larger items such as sleeping bags we will charge a little more. We have the scout closet available at Scout meetings – 1 or 2 times before summer camp, 1 time in the fall, and 1 or 2 times in the winter months. Sometimes we coordinate around court of honor or pancake breakfast other times we just notify the troop that it will be open at this meeting.
- Silent Auction Coordinators – (2-3 people). We do a silent auction at the annual pancake breakfast and the money from the auction goes to the Mothers Club. Tasks include collecting baskets from families, businesses, and direct sale people. Baskets are a variety of different themes—no alcohol since it’s at a church. We usually have 2 people that work on collecting and setting up baskets and 1-2 people who work on soliciting baskets. In the past few years we’ve averaged $800-1000 at this fundraiser
- Summer Camp Visitor Day Coordinator – This is 1-2 people who coordinate the potluck lunch at Visitor Day. We ask that each family bring a main dish that feeds 4-6 people and then depending on last name signs up for sides/desserts/condiments. The leftovers from this meal are also their dinner that night. The Coordinators organize the sign up for food and coordinate volunteers to help with set up, refills, and clean up. If one person is attending camp—that is ideal because they can have the tables set up and covered by the time everyone gets there. One of our former moms came up with the idea of signs to put on the table so we know where to set stuff. Main, sides, chips, desserts, etc. We also provide map/directions to get to camp as well if people want to carpool we can arrange that too.
Bartles Visitor's Day Task Sheet